Teams for Faculty 

Initial Setup 

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin: 

1. If the Teams app isn’t running, open the Start Menu and type “Teams.” Hit enter once the program appears, launching it. 
2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail. 
3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click “Sign In” once more.  
4. The software will load for a moment, and then present the main interface. 

Creating a Team 

Once you have the Teams app installed and set up, it’s time to create a Team for your class. This will enable you to invite students and place them in an online group, from which they may participate in conversations, chat, file sharing, and more. 

1. From the app’s main screen, click “Teams” on the left sidebar. Then, click it again. 
2. At the top right of the screen, click “Join or create a team.” 
3. From the main screen, then click the “Create a team” button. 
4. Click the “Class” button. 
5. Enter your team name in the “Team name” field, and optionally enter a description in the appropriate field. Then, click “Next.” 
6. A dialog should appear which says “Creating Team”. Afterwards, you may enter either names of students or pre-defined groups into the field. Click the “Add” button to finalize their enrollment, then click “Close.” Note that if your class or section has many students, you may wish to E-Mail them an invite code instead to self-enroll into the team. In this case, simply click “Skip” rather than adding students. See the section “Using Invite Codes”  

Inviting Users via Code 

In larger classes or periods, it may be too difficult or time consuming to enter students’ names manually, and there may not be a premade list or security group to represent the class. In this case, a more viable solution would be to E-Mail the students an invite code. They may then use this code to join the team. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click the three dots next to your team name, then click “Manage team.” 
4. Click “Settings” from the list of tabs which appears.  
5. Click “Team code” from the list of settings. Click “Generate.” 
6. Click “Copy” from the options which appear. 
7. Paste this code into an announcement or E-Mail which will go to all desired recipients. They will be able to join your team using the code. You may copy or link them to the participant section of this guide for instructions on joining. 

Creating Assignments 

If you’re uncomfortable with Moodle or don’t have an account set up, the assignments section of your team can present a viable alternative when necessary.  

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click “Assignments” from the list of tabs. 
4. Click the “Create” button, then click “Assignment.” 
5. Fill in the information, adding resources and rubric as necessary. A title, due date, and instructions should be considered highly important. 
6. Click “Assign” to create the assignment, or “Save” to save it as a draft. 

Likewise, quizzes follow a similar process:  

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click “Assignments” from the list of tabs. 
4. Click the “Create” button, then click “Quiz.” 
5. Click “New Form.” Using Microsoft Forms, create a new quiz, filling in information as necessary. A separate tutorial will follow soon. 
6. Returning to the Teams page, select the quiz. 
7. Fill in the information, adding resources as necessary. A title, due date, and instructions should be considered highly important. 
8. Click “Assign” to create the assignment, or “Save” to save it as a draft. 

Grading Assignments 

In addition to managing assignments and allowing for simple submissions/quizzes, Teams also has an easy solution for grading which professors can take advantage of. This assumes you’ve already created and assigned the item you wish to grade. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click “Assignments” from the list of tabs.  
4. Click the assignment you wish to grade from underneath the “Assigned” category. 
5. Under the “To grade” category, click a submission to view and manage it. 
6. When you’ve sufficiently read or otherwise dealt with the submission, enter a number under the “Points” field. 
7. Click the “Return” button. Perform this action for each student as necessary. 

Class Notebook 

Another bit of functionality provided by Microsoft Teams is the class notebook. The class notebook is a shared notebook for the entire class, capable of storing text, images, and other multimedia content. Student notebooks enable individual students to share with the teacher and vice versa; the content library allows teachers to share handouts; and the collaboration space allows engagement of the entire class with each other. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click “Class Notebook” from the list of tabs. 
4. Click “Set up a OneNote Class Notebook” 
5. Usually, you will click “Blank Notebook.” If you have a pre-existing set of content to import, click “From existing notebook content.”  
6. Click “Next.” 
7. Optionally, change or rename any sections. Then, click the “Create” button to finalize the work. 

Hosting Files 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, click it.  
3. Click the “Files” tab at the top of your screen. 
4. In the main section, anyone can upload files. However, you have access to a read-only section called “Class Materials.” Only you can publish materials; students are able to read them but not modify. 
5. Click the “Upload” button to upload files, or the “New” button to create files/folders directly in the cloud. 

Facilitating Chat 

Arguably the primary function of Microsoft Teams is facilitating group chats. Teams allows team owners to create channels, each of which allows chatting about a designated topic. To manage channels, do the following:  

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, then make sure it’s expanded – an arrow left of the icon should be pointing downward. If the arrow is pointing to the right, left click to expand it. 
3. Click a channel to enter it. You may right click it and click “Manage channel” to change permissions; for example, only allowing yourself to post messages. 
4. To add a channel, click the three dots by the team name and click “Add channel.” In the dialog which appears, enter the channel name and description, then set the appropriate privacy level. Check the box labeled “Automatically show this channel in everyone’s channel list.” Finally, click the “Add” button 

Teams for Student Leaders 

Initial Setup 

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin: 

1. If the Teams app isn’t running, open the Start Menu and type “Teams.” Hit enter once the program appears, launching it. 
2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail. 
3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click “Sign In” once more.  
4. The software will load for a moment, and then present the main interface. 

Creating a Team 

Once you have the Teams app installed and set up, it’s time to create a Team for your group. This will enable you to invite students and place them in an online group, from which they may participate in conversations, chat, file sharing, and more. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. At the bottom of the menu which appears, click “Join or create a team.” 
3. From the main screen, then click the “Create a team” button. 
4. Enter your team name in the “Team name” field, and optionally enter a description in the appropriate field. Ensure that the “Privacy” field is set to “Private – Only team owners can add members”. 
5. A dialog should appear which says “Creating Team”. Afterwards, you may enter the names of university members. Click the “Add” button to finalize their enrollment, then click “Close.” Note that if your group will have many members, you may wish to E-Mail them an invite code instead to self-enroll into the team. In this case, simply click “Skip” rather than adding students. See the section “Using Invite Codes”  

Inviting Users via Code 

In very groups, it may be troublesome to manually invite all members. In this case, a more viable solution would be to E-Mail the members an invite code. They may then use this code to join the team. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Locate your team from the list of teams, then right click it and choose “Manage team.”  
3. Click “Settings” from the list of tabs which appears.  
4. Click “Team code” from the list of settings. Click “Generate.” 
5. Click “Copy” from the options which appear. 
6. Paste this code into an announcement or E-Mail which will go to all desired recipients. They will be able to join your team using the code. You may copy or link them to the participant section of this guide for instructions on joining. 

Teams for Participants 

Initial Setup 

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin: 

1. If the Teams app isn’t running, open the Start Menu and type “Teams.” Hit enter once the program appears, launching it. 
2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail. 
3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click “Sign In” once more.  
4. The software will load for a moment, and then present the main interface. Here, you can access your list of classes/groups, your list of assignments, and any activity notifications you should be aware of. 

Joining a Team via Code 

If a professor has added you to a class through your E-Mail, it will automatically appear in your list of teams. However, as an alternate method for large groups, your professor may have sent you a code instead. Fortunately, it’s easy to join a team using an invite code. 

1. From the app’s main screen, click “Teams” on the left sidebar. 
2. Click “Join or create a team” at the bottom of your teams list. 
3. Copy your invite code. Paste it into the “Enter code” field underneath “Join a team with a code.” 
4. Click the “Join team” button. You will be redirected to the main channel of that team. 

Author: Grey Ruessler, Tech Assistant